Freight Management System
Quote to invoice, in one chain
One platform for quotations, shipments, job costing, documents, rate management, and billing — modular by design, seamless by default.
All Jobs
Seamless Quote-to-Invoice
From quote to shipment to invoice — one unbroken chain, zero re-keying.
Quote-to-shipment conversion
Convert a won quote into a booked shipment in one click — charges, partners, and routing carry through unchanged.
Embedded job costing
A real-time cost-vs-revenue sheet lives inside every shipment — not a separate workflow to chase. Margin is never a month-end surprise.
Cost sheet to invoice
Generate AR invoices directly from the cost sheet — line items auto-populate, no re-typing.
Every Shipment Mode
Ocean, air, and generic — with consol, NVOCC, and transhipment patterns built in.
Ocean shipments — export and import
Full ocean freight lifecycle in one record — bookings, routing, containers, MBL, HBL, milestones, and every document.
- MBL + HBL tracking with container management
- Consolidation — house-level breakdown under one master
- NVOCC — issue your own house BL, manage carrier MBL separately
- Transhipment — multi-leg routing with intermediate vessel changes
- Umbrella job — sits on top of MBL/HBL for buyer consolidation across jobs
- Native B/L generation from the shipment record
Air shipments — export and import
Air cargo lifecycle with MAWB, HAWB, flight routing, weight-break rating, and native air document generation.
- MAWB + HAWB tracking with flight routing
- Weight-break rating tiers (0-45, 46-100, 101-300+)
- Chargeable weight calculation
- Native AWB generation from shipment data
- Same cost-sheet and invoicing spine as ocean
Generic jobs — the flexible catch-all
One flexible job form handles truck, customs-only, one-off billing, and every edge case that doesn’t fit ocean or air.
- No mandatory routing or container fields
- Works for truck, customs brokerage, ad-hoc billing
- Same cost sheet and invoice conversion spine
- Walk-in customers with a single-job scope
Documents Your Way
20+ freight documents, branded templates, inline editing, and native send — all from the shipment record.
20+ native documents
B/Ls, AWBs, invoices, manifests, work orders — generated from the shipment, always in sync.
Multi-template per type
Customer-branded variants — pick the right template at generation time.
Edit after generation
Cosmetic adjustments on the rendered document — no master template churn.
Send from shipment
Email any document from the job — every sent message auto-links back.
Rate Management
A central catalog of partner rates — with smart application on the roadmap.
Central partner rates with weight breaks, charge conditions, and supporting contract documents attached.
Quoted rates auto-apply to shipments and invoices — if a weight break changes, the rate follows.
Capture partner rates from email, attachments, and portals — without manual re-entry.
Billing & Margin Intelligence
Unbilled-job visibility, flexible date policies, and per-job P&L — the financial truth layer.
Flexible financial date policies
Freight has four dates that mean different things to different teams — Job Month, Invoice Date, Posting Date, Due Date. Fr8Labs lets finance configure each one independently, with a sync toggle that handles vessel-delay month-crossing automatically.
Job management report — unbilled jobs and accruals
At month-end, the job management report shows every job with an estimated sale or estimated cost that hasn't been invoiced yet. Unbilled jobs are the biggest revenue leak in freight forwarding — this report catches them in one pass.
Partner statements and debtor ledger
Single-partner or multi-partner statements of account, debtor aging with partner-level drilldowns, and accrual reports tied back to job closure. Everything finance needs to chase and reconcile partner receivables, without leaving the platform.
Job P&L reporting
Per-job P&L for ops, custom P&L builder for management reporting, and a dual Job P&L vs Financial P&L view for teams that need to reconcile operational timing with accounting periods. One source of truth, two lenses.
Built for Ops Productivity
Excel-speed data entry, saved views, and one-click cloning — the speed your ops team already expects.
Duplicate and clone workflows
Templates, accounting layouts, saved views — anything you've built once, you can clone in one click. 'Copy of…' conventions keep the lineage clear so teams never accidentally overwrite the original.
Keyboard-first data entry
Old-school meets new-school. Tab between fields, enter to confirm, paste blocks from Excel, drag-fill to extend a series. Built for ops teams that live inside data grids and can't afford to slow down for a prettier UI.
Saved custom views
Every list — shipments, master jobs, bookings, transshipments — lets each user save their own column layout, filter set, and sort order. No more re-filtering every morning. No more arguing about default columns.
Warehouse-Ready
Supplementary warehouse for forwarders that also run 3PL operations.
Goods receipt & issuance
GR/GI, inventory tracking, and warehouse billing — sharing the same operating system as freight jobs.
Mobile warehouse scanner
Barcode-driven receipt, ship, and sort operations on any mobile device — no installs, no handheld lock-in.
Works With
See FMS in Action
No scripted demos. We walk through Fr8Labs with your actual freight workflows — quotes, shipments, documents, invoicing. 30 minutes, one call.